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Accreditation

Directorate of Mine Action Coordination (DMAC)

Supported by UNMAS

          Mine Action Accreditation Requirements               

  1. Introduction:

Accreditation is the procedure by which a mine action organization is formally recognized as competent and able to plan, manage and operationally conduct mine action activities safely, effectively and efficiently. This makes sure that a mine action organization is established, staffed, equipped, and has the required systems, procedures and support structures in place prior to any work commencing in Afghanistan.

Accreditation is fundamental to the whole mine action Quality Management System (QMS).  Having thorough and comprehensive accreditation procedures from the outset ensures that a demining organization is established, staffed, equipped, and has the required systems, procedures and support structures in place prior to any work commencing, therefore:

  1. All mine action organizations intend to conduct mine action activities in Afghanistan shall obtain accreditation from the Directorate of Mine Action Coordination (DMAC) supported by UNMAS.
  2. Any mine action organizations seeking accreditation to operate in Afghanistan shall be registered with related Ministry or Government body that the laws and Government of Islamic Republic of Afghanistan may require.

Directorate of Mine Action Coordination (DMAC) Government of Islamic Republic of Afghanistan, supported by UNMAS technically accredit mine action organizations to assess their ability in planning, managing and conducting mine action activities and implementation of related projects in Afghanistan safely, efficiently and effectively and in compliance with Afghanistan Mine Action Standards. Accreditation process has two phases, the organizational and operational accreditation:

  1. Organizational Accreditation:

Organizational accreditation process is conducted as below:

STEP 1: The organization applies for organizational accreditation or enquires accreditation process by the DMAC/UNMAS. The organization is also required to be registered at Government level during this period.

STEP 2: DMAC/UNMAS will detail the procedure in written form and provide the organisation a copy of Afghan Mine Action Standards (AMAS), or direct the organization to the website for downloading related standards. Please visit our website for downloading Afghanistan Mine Action Standards (AMAS); www.macca.org.af and www.dmac.gov.af

STEP 3: The organization completes an application form for accreditation and submits it to DMAC director, together with a copy of complete set of their Standing Operating Procedures (SOPs) and written declaration letter stating that their SOPs are in compliance with Afghanistan Mine Action Standards (AMAS). The SOPs should not be copied from any other accredited organization. A training package should also be submitted for review during this period.

STEP 4: On successful evaluation of organization’s documentation, the organization requires to present their overall management system, capabilities and operations methodology to the DMAC/UNMAS accreditation board members.

STEP 5: On successful evaluation of overall presentation and assessing office and IT facilities, DMAC/UNMAS accreditation board will convene a meeting to present organization’s proposed management structure, capability, management system, documentation, tools and equipment, operations support elements and operations methodology to the DMAC/UNMAS management. After acceptance by the management, the organizational accreditation certificate will be issued to the entity for the duration of one year. The organization is then subject to operational accreditation by the DMAC/UNMAS based on the terms of contract(s) of any mine action contract awarded to the organization in Afghanistan.

  1. Operational Accreditation:

The operational accreditation process is conducted as below:

STEP 1: The organization applies for operational accreditation and provides evidence of relevant contract(s) in Afghanistan. The organization is required to present its organizational accreditation and update government registration certificates during this period. (For organizationally accredited mine action entities).

STEP 2: For new organizations, DMAC/UNMAS will detail the procedure in written form and provide the organisation a copy of Afghan Mine Action Standards (AMAS); the type and terms of the contract will also determine the specific documentation that may be requested by the DMAC/UNMAS (Copy of contract agreement, copy of the Statement of Work and/or operations plan, training package and SOPs), the SOPs should not be copied from any other accredited organizations.

For organizationally accredited organizations, DMAC/UNMAS should detail all the requirements to the organization both for desk assessment (review of the terms of contract, statement of work, insurance confirmation documentary evidence, documents of purchasing tools and equipment and facilities, license of certain activities/assets and any other documents based on the nature, scope and extent of the project), and field assessment including Quality Assurance Monitoring of the training and capability of the staff in a training area, exhibition of the demining assets deployment, activities and management of operations in a practical area.

STEP 3: Desk assessment: All aspects of the organization’s capabilities shall be assessed by accreditation board including but not restricted to planning, logistics, administration, medical support and other relevant pertinent activities such as training, licensing MDDs and mechanical. The organization shall also submit a written declaration letter stating that their SOPs are in compliance with AMAS, and also present their organizational management capability and operations methodology to the DMAC/UNMAS accreditation board members during this step (if new organization).

STEP 4: Field assessment: This is an assessment and evaluation of the organization’s competencies in planning, management and conduct of mine action activities in the field and overall performance of the teams and projects in an operational environment covering the capacity for which the organization applied to be accredited.

STEP 5: The assessment will determine that relevant activities are performed in a safe, effective and efficient manner in accordance with the internal organization’s SOPs, AMAS and the terms of the contract(s).

STEP 6: On successful evaluation of this phase, the organization should be issued with an operational accreditation certificate indicating that the organization and its sub-units or teams are authorized to conduct those activities for which they have been assessed as competent. The duration of operational accreditation is based on the timescale specified in contracts, operational plan and or Statement of Work (SoW).

 

2023, Afghanistan Mine Free